Employment Opportunities

 REGISTRAR

Job Function: Registrar/Collections Management

Entry Level: No

Posted: May 16, 2013

Job Type: Full Time

Job Duration: Minimum 1-year but not indefinite

Minimum Education: BA/BS/Undergraduate

Minimum Experience: 2-3 years

Required Travel: 0-10%

Salary: Commensurate with experience

Accepting Applications through May 31, 2013. Review of applications will begin immediately.

Job Description and Position Summary:

The World Chess Hall of Fame (WCHOF) seeks an experienced Registrar for a minimum 12-month period. Relocation assistance may be provided. The Registrar will support the WCHOF’s exhibitions program by overseeing and managing all aspects of the permanent collections care, safety and documentation of the museum’s collection, which numbers over 3000 objects in compliance with professional museum standards. The Registrar will also develop a database of the collection using PastPerfect, as well as arrange national and international loans and monitor environmental conditions in galleries. Other possible duties will include assisting with loaned objects for a traveling exhibition.

The Registrar will report to the Chief Curator and work closely with two Assistant Curators as well as a team of Gallery Attendants.

Job Responsibilities: 

• Register and assign accession numbers to all objects in collection according to established registration system to a previously unaccessioned and uncataloged collection
• Assist with creating and implementing a new Collections Management Policy system
• Compose concise and accurate descriptions of objects
• Maintain records of accession, condition, and location of objects in collection, both permanent and loaned, and oversee movement, packing, and shipping of objects to conform to insurance regulations and best practices
• Oversee all new accessions through gift, purchase, and loans
• Oversee handling, packing, movement, and inspection of all objects entering or leaving organization, including traveling exhibitions
• Review and evaluate registration and catalog system to maintain applicability, consistency, and operation
• Arrange insurance for objects on loan and oversee all loan agreements for temporary exhibitions
• Manage rights and reproductions for loaned objects
• Maintain and update WCHOF’s Facilities Report
• Monitor art storage and exhibition spaces for temperature/humidity, environmental hazards, safety, cleanliness, and ongoing maintenance concerns
• Responsible for ensuring WCHOF’s compliance with AAMs best practices and other state and federal laws regarding the collection and incoming loans

Position Requires: 

• Bachelor’s Degree; Master’s Degree Preferred in Art History, History, Museum Studies or similar field
• Minimum of 2-3 years experience in a museum or similar non-profit center
• Excellent attention to detail
• Strong commitment to quality control, excellent communication, and collaboration
• Strong computer skills: expert facility with MS Office, including Word, PowerPoint, and Excel
• Experience with PastPerfect preferred
• Previous experience shipping loans and/or exhibitions domestically and internationally
• Knowledge of current best practices and standards in the field (including art handling, packing and shipping)
• Excellent organizational, interpersonal, and communication skills (both written and verbal)
• Demonstrated ability to prioritize tasks and to meet competing deadlines in a fast-paced, deadline-driven environment
• Ability to be equally effective when working independently or as a part of a team
• Ability to manage multiple complex projects in a fast-paced work environment
• Some travel may be required
• The final candidate must successfully pass a background check

No chess playing skills required.

EOE

For Email submissions, please put REGISTRAR SEARCH in the subject line. 

Full Listing in PDF Format

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SALES ASSOCIATE/GALLERY ATTENDANT

The World Chess Hall of Fame (WCHOF) is searching for a qualified & enthusiastic associate to function as a salesperson in our gift shop and also perform duties as a gallery attendant. It is anticipated that time will be split evenly between the two functions but this is subject to change depending on WCHOF/Q Boutique needs.

The associate will be responsible for the following (but not limited to):

Sales Associate

• Provide excellent customer service at all times.
• Greet each customer in a timely and professional manner.
• Proven ability to sell a variety of products.
• Drive sales by engaging guests on the sales floor, answering questions, offering suggestions, etc.
• Remain current on all available merchandise and research product information.
• Ability to merchandise product in a creative, aesthetically-pleasing manner.
• Accurate operation of the POS system, including data entry, cash handling, and drawer reconciliation.
• Perform general cleaning, dusting, and upkeep as needed.
• Organize and merchandise product.
• Process merchandise—assist with receiving, tracking, and pricing product.
• Execute proper opening and closing procedures for the store—responsible for alarm codes, banking, and deposits.
• Maintain daily logs—daily sales, store traffic, guest feedback, and customer follow-up.
• Update social media as requested.
• Proficiency in Microsoft Office, Microsoft Excel preferred.
• Previous experience in retail and/or sales required; supervisory experience preferred.

Gallery Attendant

• Monitor the security of the permanent collection and special exhibition galleries.
• Identify potential risks to the security of the permanent collection and special exhibitions and makes recommendations accordingly.
• Ensure the enforcement of World Chess Hall of Fame (WCHOF) rules with public and staff.
• Inspect artworks on a daily basis and report damage or concerns to the appropriate staff member.
• Assist in conservation of objects with proper handling, cleaning, and installation.
• Assist in moving, packing, and storing objects.
• Maintain tactful interactions and act as a professional representative of the WCHOF with the public and staff at all times.
• Provide accurate information about the WCHOF, the permanent collection, and special exhibitions to the public.
• Assist in preparing galleries for exhibitions.
• Facilitate emergency evacuation procedures when necessary.
• Work evening and weekend events when necessary.
• Move light furniture as needed.
• Attend and successfully complete WCHOF training sessions.
• Superior work ethic—demonstrating a high level of ownership, accountability, and initiative.
• Strong organizational skills, attention to detail, and be able to multi-task efficiently.
• Excellent communication and interpersonal skills.
• Ability to adapt to last-minute changes.
• Be comfortable working as part of a team, as well as individually.
• Punctuality.
• Be able to stand and work comfortably on your feet for several hours at a time.
• Perform other duties assigned.

Our open hours are as follows (subject to change):

Monday:  Closed

Tuesday:  10:00am-5:00pm.

Wednesday:  10:00am-5:00pm.

Thursday:  10:00am-6:00pm.

Friday:  10:00am-6:00pm.

Saturday:  10:00am-5:00pm.

Sunday:  12:00pm-5:00pm.

This is a part-time position.